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RUSH AND NOTIFY MATERIALS

RUSH ordering

The CD librarian places the RUSH order.  The order is created within one working day after it is received in the Cataloging Section.

When the order is created, the word RUSH is entered in the order record:

  • on  Extended Information in the Instruct field
  • on Additional Line Item Information in the Instruct field (note to vendor)
  • on  Additional  Line Item Information in the Comment field following the cataloger/CD’s initials.  “Rush order only” note is entered here, if the item does not require rush cataloging, as instructed by the CD librarian.

RUSH requests

If an item is requested either as RUSH notify or regular notify but has not yet been received, the following procedures will apply:

  • A note is made in the comments line of the order, indicating patron’s name and any additional pertinent information.  When the item arrives, the normal RUSH/Notify procedure applies.
  • The appropriate CD librarian is informed of the status of the item.  It is the responsibility of the CDL to contact the patron

 

RUSH cataloging

When the item arrives, the Receiving Coordinator inserts a light blue rush flag and delivers it to the Copy Cataloging Unit.  The Head of Copy Cataloging catalogs the item or distributes it to another cataloger as appropriate to complete the cataloging.  Rush music scores and sound recordings are delivered directly to the appropriate music cataloger.

A rush request for an item, which has been received on approval or as a firm order should be forwarded to the Head of Copy Cataloging either on a Book request/notification form or by e-mail.

The rush item is cataloged within one working day.  After the item is cataloged it is hand-carried to the marking table.

If an item requires stiffening, the rush flag is displayed prominently on top of any other flags when the item is placed on the in-house binding shelf.

All formats of a rush mixed media item should be delivered together to the Marking Table.

For paperbacks which exceed the 1.5” limit for in-house binding use the following procedure:  catalog as usual, penciling the control # a few inches above the bottom edge of the t.p. and affix barcode to back inside cover.  Write (in pencil) above barcode: ‘Send to Binding when returned’.  Deliver item directly to Marking Table, as though it were a RUSH hardback.  Once item has been returned to Circulation and checked back in it is sent to Commercial Binding.

Non-RUSH NOTIFY Cataloging

 

When the item arrives, the Receiving Coordinator inserts a green notify flag with the name/dept. of the person to be notified into the item and delivers it to the Copy Cataloging Unit.  The Head of Copy Cataloging catalogs the item or distributes it to another cataloger as appropriate to complete the cataloging.  Notify music scores and sound recordings are delivered directly to the appropriate music cataloger.

The non-rush notify item is cataloged within one working week.  After the item is cataloged it is delivered to the high priority shelf by the Marking Table.

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