This project involves withdrawing certain Fondren holdings that are in the LSC and sending them to other institutions. Kerry Keck will notify the person in charge of this project that new lists are in the West folder. Go to Computer – T drive – Tech Serv. – Catalog – West. Double click to get list of Word Documents. Open and print each one. In SIRSI, go to Modify title, call up the record, and click on the item records for the volumes being withdrawn. Change location of each to Withdrawn. In Staff Notes section, say: Sent to West (date of withdrawal).
Important: If any of the volumes to be withdrawn are checked out, they must be recalled How do you recall an item? – Jenn immediately so that they can be withdrawn from SIRSI. Place a note in both item record Staff notes area and in the recall notice that these are part of the West project.
Some titles may have associated “LSC-Analytics.” The Home location on these should be changed to Withdrawn as well. Do not count these in Withdrawn statistics, as the volumes they are in have already been counted.
Update MARC holdings. If all the volumes in a serial have been withdrawn and sent to West, change Location in 852 from LSC to:
852 |cWITHDRAWN |zALL HOLDINGS WITHDRAWN|xsent to West
Delete the 866 41 field(s)
If only part of the serial holdings have been withdrawn, update MARC holdings accordingly.
Example: 852 |cLSC
866 41 |80|ano.1-no.240
No. 1-101 are sent to West – make a note in 852, update holdings
852 LSC|xno.1-no.101 sent to West (date)
866 41 |80|ano.102-no.240
Once the process is done, go to West folder and move the report to the sub-file labeled Completed. Send e-mail to Kerry Keck, cc to James Springer and Jiun Kuo.
The Rice holdings will be withdrawn from OCLC during the next batch holdings deletions.