Section IV, Chapter C
Monographic Electronic Resources
1. GENERAL WORKFLOW
Monographic electronic resources with OCLC copy are cataloged by the Head of Senior Copy Cataloging. Those lacking copy are cataloged by an Original Cataloger.
An electronic resource is cataloged on the OCLC workform that corresponds to its intellectual content. Computer software, numeric data, computer-oriented multimedia and online systems or services are cataloged on the computer materials workform. Language materials, such as electronic books, are cataloged on the book workform.
When an electronic resource is supplemental to a print work, information about the electronic resource may be added to the record for the print work. See Mixed Media, Section IV, Chapter A for processing details.
When the electronic resource represents the same title in a different format, a separate record is made for each format.
OCLC is searched for electronic resources most efficiently using format qualifier /com in a command line search or “Computer Files” in the drop-down menu.
2. CATALOGING COMPUTER MATERIALS
2.1 General guidelines
Computer software, numeric data, computer-oriented multimedia and online systems or services are cataloged on the computer materials workform. These can be either direct access (diskette, CD, DVD) or remote access (online).
2.2 Editing or creating records
007. An 007 field is required for electronic resources, the guidelines for this field are available in OCLC Bibliographic Formats and Standards.
245. In addition to the standard subfields, include the general material designation [electronic resource] in the subfield h.
245 00 Names |h [electronic resource] / |c [Authors, Yeshwant Muthusamy, Ron Cole, and Beatrice Oshika].
300. Provide the physical details of the discs in the 300 field. When there are discs of different sizes, the total number of discs and the range of sizes is given. When some are backup disks, the total number is given in this area and further explanation is provided in a 500 note. For DVD-ROM records, the same terms are used as for CD-ROMs.
300 __ 1 CD-ROM : |b sd. ; |c 4 3/4 in.
538. System requirements note: use information from accompanying material, etc. Do not invent. For DVD-ROM records, include “DVD-ROM” in a 538 note.
538 __ System requirements: CD-ROM drive; web browser.
538 __ DVD-ROM.
538. Mode of access note: if the file is available only by remote access, specify mode of access.
538 __ Mode of Access: World Wide Web via the Internet.
500. Always give source of title proper. Add (viewed date) for remote access items.
500 __ Title from index.html on CD-ROM.
500 __ Title from PDF cover (viewed Mar. 12, 2007).
506. Add note on access restrictions (e.g., “Password required”), if applicable.
520. Usually give a brief summary, unless the information is obvious from the rest of the record.
6XX. Follow the same principles as to number and specificity of headings as for books.
For software, use the free-floating form subdivision |v Software under each heading assigned. Do not use the subdivision Computer programs when cataloging software. Use |x Computer programs only for works about computer programs.
856. When the file is available by remote access make active link here. This field is used for linking to digitized finding aids for WRC collections.
For networked CD-ROMs make active link and installation note:
856 40 |uhttp://riceinfo.rice.edu/Fondren/Indexes/ [name]_isi.ICA
856 42 |3Installation instructions for Citrix |uhttp://riceinfo.rice.edu/Fondren/Indexes/cdrom_net.html
3. ELECTRONIC BOOKS
3.1 General guidelines
Library of Congress treats electronic books as reproductions covered under Facsimiles, Photocopies, and other Reproductions (Rule 1.11A of AACR2). See the LC rule interpretation in Cataloger’s Desktop. The e-book is described according to the original work with the reproduction information for the digitized version added in a 533 note. An 007 is added for the electronic format and an 856 is added for remote access electronic books.
We receive most of our MARC records for electronic books from NetLibrary via TexShare which contain the N$T holdings symbol in the 040 field. Most cataloging is taken directly from the record for the print version. In many cases we will already have a record for the print version in Sirsi.
When cataloging an e-book, check Sirsi first for the print version to verify the cataloging information and the call number. If the book is not in Sirsi, check OCLC for the print version to verify information. If the record for the print version is LC or good member, we will accept the cataloging and call number. If the record for the print version is other member, or if there is no copy, the bibliographic information and call number will need to be checked for accuracy and corrected or added if necessary.
3.2 Editing or creating records
Fixed fields. Code using the data for the original work. Code the FORM element “s” for electronic reproduction.
006. An 006 field is required to express electronic resource aspect when item is cataloged on a format other than the computer materials workform and possible other additional material characteristics. To add an 006 for computer files in Connexion, click on Edit > Guided entry > Insert 006 in the menu.
007. An 007 field is required for electronic resources. The guidelines for this field are available in OCLC Bibliographic Formats and Standards.
Variable fields. Transcribe the bibliographical data appropriate to the original work being reproduced for title and statement of responsibility, edition, publication, distribution, etc., physical description, and series.
245. In addition to the standard subfields, include the general material designation [electronic resource] in the subfield h.
245 10 Russo-Chinese energy relations |h [electronic resource] : |b politics in command / |c Stephen Blank.
533. A reproduction note is required per LCRI 1.11A.
533 __ Electronic reproduction. |b Boulder, Colo. : |c NetLibrary, |d 1999. |n Mode of access: World Wide Web. |n Access restricted to NetLibrary subscribers.
710. Add a 710 field for the agency responsible for the reproduction, i.e., NetLibrary, Inc. if not already present on the record.
710 2_ NetLibrary, Inc.
856. Field 856 containing the URL for the e-book is required for remote access link. Check the URL by clicking on the public mode version of the record to see if the link to the text on the vendor’s website works and if Rice University is listed as an owner. If the URL does not work, please give a printout of the record to Head of Technical and Metadata Services so that she can check on it.
856 4_ |3 Bibliographic record display |u http://www.netLibrary.com/urlapi.asp?action=summary&v=1&bookid=161079 |z An electronic book accessible through the World Wide Web; click for information
Use the location ‘INTERNET’ and the item type ‘INTERNET’.
3.2 Call Numbers for Electronic Books
Use call numbers of original print version followed by “Online.” If there is no print version in Sirsi, use the number on the OCLC copy (verification will be needed for member copy records).
For processing details see Processing Electronic Resources, Section VIII, Chapter B.
Prepared by: Brian E. Surratt
Last updated: September 20, 2011
Index Terms: Electronic monographs, electronic books, e-books, computer materials.