Special Projects - Sandi Edwards

Special Projects – Sandi Edwards

1. Reference re-location to Ref-Desk or Stacks
2. Reference withdrawals

Sandi Edwards will be bringing trucks to DBM as part of weeding the Reference collection. She will mark each truck and each volume to either be moved from Reference to Ref-Desk or Stacks or withdrawn from SIRSI.

1. Bring up the correct record. Some will be individual volumes, others may be sets. Check each barcode in the book against the barcode in the record. For each volume:
   1. Changes from Reference to Ref-Desk: change “Reference” on title-page to Ref-Desk. Change Location to Ref-Desk. Place note in Staff notes in SIRSI record: “moved from Reference to Ref-Desk per SE (date).

 If there are MARC holdings, change Reference location to Ref-Desk. Add note in 852: |xlocation changed from Reference to Ref-Desk per SE (date).

 If earlier editions are in Stacks, there should be two MARC Holdings records, one for Stacks and one for Reference. These may have been combined into one holdings note. If so, take the Reference information out of the Stacks note and create a new Ref-Desk MARC holdings record. In Stacks holdings record, make note|zLatest edition is at Ref-Desk. In Ref-Desk holdings record, make note |zEarlier edition(s) are in Stacks.

 Put on Reference cart at Marking Table with Reference and Change flags so that label can be changed to Ref-Desk.

1. Changes from Reference to Stacks: change type from Ref-Book to Book.
2. Change home location from Reference to Stacks
3. Add Staff note “de-refed per SE --date”
4. Change MARC Holdings note location, if there is one, from Reference to Stacks
5. Remove Reference date slip; replace with regular slip
6. Erase Ref. or Reference from call number on title page or verso
7. Place small piece of labeling tape over Ref or Reference in the call number. Marking table will give you the strips, which must be cut to size.
8. Reference withdrawals. Bring up the correct record, check the barcode in book to that in the record. These are more likely to be individual volumes.
   1. Change Home location to Withdrawn. Current location will change when you save the changes
   2. In Staff note section, say “wd per SE --date”
   3. Remove date slip in back
   4. Remove book plate if there is one
   5. Next to Rice U. ownership stamp on title page, stamp Withdrawn
   6. Cross out call number on spine
   7. If there are any fairly new books that might be of use to Better World Books, ask Andy Damico to look at them. Otherwise, discard in recycle bins in Sims Alley
   8. Keep a list of withdrawals. At the end of the month, give the numbers to Jiun Kuo
      

(Note – I keep one list on a sheet of paper to count all my withdrawals, including these, so I give Jiun one number at end of month. I don’t know if the person doing the regular withdrawals will be the same person as the one doing these – i.e. there may be one or two sets of withdrawal stats)